Less paper. More time for the job.
Leave paper behind
Replace printed sheets with digital forms and signed records in your report area.
Spend less time on admin
No scanning completed sheets or typing names into spreadsheets. Filter and export the records you need.
Make accreditation checks smoother
Bring together evidence of inductions, briefings and training when an assessor asks. Accreditation decisions remain with the scheme or assessor.
Built around how you work
We set up your branded forms and app for your business. Your workers open a link, use your app or scan a QR code, then read and sign on their devices without an account.
- Share your installation and commissioning RAMS and record each engineer’s signature.
- Use optional hot works and electrical isolation permits with office and site stages and signatures at each step.
- Share COSHH assessments for refrigerants, adhesives and cleaning products.
- Put the current services drawings in your app and let engineers pin issues straight onto the sheet.
- Record toolbox talks, daily briefings and work photos in signed reports.
- Keep training and card expiry in one matrix for client and accreditation checks.
HVAC & M&E safety records: your questions
Can we run hot works and electrical isolation permits?
Yes, through the optional permits add-on. Your office prepares the permit and your site team records the checks and signatures. Your authorised people still decide whether the work can go ahead safely.
Can engineers report problems on a drawing?
Yes. Engineers open the current drawing in the app, drop a pin where the issue is, add a note and photo, and the office tracks it to closure.
Do engineers need an account?
No. Forms open from your branded app, a link or a QR code with no login.
Free tool
Write your RAMS free, then have your crew sign them
QR Safety RAMS Builder is free to use. It turns the details of your job into a risk assessment and method statement you can export and hand over. QR Safety Go then captures who has read and signed it.
Write the RAMS
Answer a few questions about the job and the free RAMS builder puts your risk assessment and method statement together, ready to export as PDF or Word.
Have your crew sign it
Upload that document to QR Safety Go and your workers read it, confirm the declaration and sign on their own device, so you hold the record of who agreed to what.
From the site to your desk
Not just signed forms. A picture of your team’s safety records.
A clearer view for managers
See who is signed in, review induction records and card expiry dates, and find completed training by person.
- Site attendance and sign-in history
- CSCS card dates and uploaded photos
- Training matrix with an Excel download
Training with proof of completion
Deliver video training and multiple-choice questions on workers’ devices. A pass earns a downloadable certificate in your company branding.
- Your own training content and pass marks
- Your logo on the form and certificate
- Passed training in your company matrix
Evidence from the job itself
Collect photographic work reports and vehicle checks alongside your safety records. Workers can draw on uploaded photos to highlight an issue.
- Photos, notes and signed declarations
- Vehicle checks in your branded app
- Signed records and PDF exports
See it working for your business
Talk us through your team and your paperwork. We’ll show you the worker experience, your company dashboard and training certificates, then discuss the setup you need.
Book a demo